Left Column
Bristol TH 4 Small.jpgSailingday Sh1.jpgConferenceapplause half right.jpgMicrophonesProd.jpg
Transparent Overlay Image

The Role of an Event Organiser

12 degrees is an example of an event management company who organise events from conception through to completion.

Event professionals can work in both the public and private sector and can work for other event management companies, in-house for an organisation or on a freelance basis.

The role of event organiser is hands-on and often involves working as part of a team. Event organisers are able to

complete a wide range of activities requiring clear communication and excellent organisational skills and can respond quickly to change, ensuring the smooth and efficient running of an event.

The role of event organiser will vary depending on the type of event they are involved in.

Typical Work Activities for an events professional include:

  • Researching markets to identify new opportunities for events
  • Liaising with clients to ascertain their precise event requirements
  • Producing detailed proposals for events (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets
  • Securing & booking of a suitable venue or location
  • Ensuring insurance, legal, health and safety obligations are adhered to
  • Co-ordinating venue management, caterers, stand designers, contractors and equipment hire
  • Planning room layouts and the entertainment programme, scheduling workshops and demonstrations
  • Facilities for car parking, traffic control, security, first aid, hospitality and press
  • Identifying and securing speakers or special guests
  • Co-ordinating staffing requirements and staff briefings
  • Selling sponsorship/stand/exhibition space to potential exhibitors/partners
  • Arranging accommodation for exhibitors and/or delegates
  • Preparing delegate packs and papers
  • Creating, implementing and monitoring marketing and PR plans
  • Liaising with clients and designers to create a brand/look for the event
  • Liaising with newspapers, TV, radio and other media
  • Writing press releases or briefs in order to gain maximum exposure for the event
  • Organising the design and production of tickets, posters, catalogues and sales brochures
  • Co-ordinating everything on the day of the event to ensure that all runs smoothly
  • Handling client queries on the day and troubleshooting exhibitor and visitor problems on the day
  • Overseeing the dismantling and removal of the event, and clearing the venue efficiently
  • Post-event evaluation
  • Small organisations will often sub-contract some of the tasks listed here, whereas big event organisers tend to
  • undertake the majority of the work themselves, dividing the tasks amongst specialist teams within their organisation

Events run by the 12 degrees Events Team include:

  • Conference & Business Meetings
  • Free Venue Finding
  • Corporate Hospitality
  • Corporate functions & Parties
  • Incentives & rewards
  • Team Development/ Away Day Programmes
  • Marine/ Sailing Events
  • Product/Property Launches
  • Treasure Hunts
  • Speakers

For further information relating to 12 degrees Event Managment Service please Click Here or about 12 degrees Events Team Click Here or get in touch by email email us.